For Team Registration, the documentation requirement may vary based on the coverage purchased. You can expect to provide the following:
Record/Proof of the Incident - Documentation to support the reason for no longer being able to participate - for example: medical documentation for an injury or illness, or at least one third of the team is impacted by an unavoidable travel delay.
If the reason is for a medical condition, each team member which is unable to participate must be examined by a physician within 48 hours of the cancellation and the physician must advise in writing that the affected team member not participate in or attend the event or activities.
Proof that the event was canceled due to weather.
Proof of your Registration - receipt showing your registration amount
Proof of Participation - copy of a roster or documentation from the tournament or event showing participation in the program
Copy of the program schedule - copy of the event or tournament’s schedule or calendar